ALEPH Seminary

Open Position – Operations Manager

About the Position:

The part-time Operations Manager will support the ALEPH leadership and staff on all
operational and administrative aspects of the organization’s work. Part-time at ALEPH is 20
hours per week. This position reports to the AOP Dean.

Core Responsibilities

ALEPH Ordination Program (75% of time)

  • Coordinate in-person events, including retreats and gatherings
  • Assist with communication and production of materials for major events
  • Supervise and coordinate with the IT Manager ensuring that our technical infrastructure (Learning Management System [Moodle, Populi], CiviCRM, email, Dropbox, Zoom, Google drive / docs / calendar) is operating effectively
  • Maintain and update policies and handbooks
  • Carry out various administrative duties that may be assigned by the Dean, including budget preparation and compensation management
  • Support administration of the Dean’s Council and operational groups, including producing written reports, scheduling, agendas and minutes
  • Coordinate with the AOP Alumni Association

General Operations (25% of time)

  • Help build and maintain organized internal files, drives, and information systems (Google Drive, CiviCRM, Populi, Dropbox, etc.)
  • Creates personal agreement contracts from templates and reviews retreat center contracts as needed
  • Create and manage registration for programs and events as needed
  • Organizing meetings, including scheduling, sending reminders, and coordinating with partners as necessary
  • Other general operational and administrative tasks as assigned by the organization’s leadership

Qualifications

  • Bachelor’s degree or equivalent required
  • 3-5 years of successful work experience in operations management
  • Highest levels of personal initiative and attention to detail
  • Demonstrated ability to problem solve and ask for assistance when needed
  • Facility with budgeting and office operations
  • Ability to work independently and with a cross-functional team
  • Confidence and maturity in dealing with clergy and lay leadership
  • Proficiency with word processing, spreadsheet, emailing and database management
  • Highly organized and flexible with experience supporting multiple projects
  • Ability to manage multiple tasks while meeting or beating deadlines, and to adapt to a changing environment a must
  • Desire to work in mission driven and values based environment
  • Demonstrated excellent written and oral communication skills
  • Experience working with geographically dispersed team is highly desirable

LOCATION: Remote
COMPENSATION: Salary range between $30,000-$32,000
BENEFITS:
Ten (10) days paid vacation
Technology stipend
Jewish and secular holidays
Training Provided

HOW TO APPLY

Please submit a brief cover letter and resume by email only to jobs@aleph.org. We sincerely
regret that we will not be able to respond to all applicants. Only those considered for the
position will be contacted to interview.

ALEPH values a diverse workforce and an inclusive culture. Candidates should be willing to work
within the Jewish community, but may be of any (or no) faith or background.
We encourage applications from all qualified individuals without regard to race, color, religion,
gender, sexual orientation, gender identity or expression, age, national origin, marital status,
citizenship, disability, veteran status, and record of arrest or conviction. ALEPH is an equal
opportunity employer.